Privacy at a glance

PRIVACY POLICY of KYOKUTOH

Website controller under the GDPR

KYOKUTOH Europe GmbH
Radlkoferstrasse 2
81373 Munich

Tel. +49-89-741185-313
E-Mail  datenschutz@kyokutoh.de

 

I. Accessing our website

When you visit our website, www.kyokutoh.de, information is automatically sent to our website’s server by the browser you use on your terminal device. This information is temporarily stored in what is known as a ‘log file’. The following information is collected without your support and is stored until it is automatically deleted:

  • IP address;
  • Date and time of access;
  • Name and URL of the web page / file accessed;
  • Website that access was gained from (‘referrer URL’);
  • Browser used and, if applicable, your terminal device’s operating system, as well as the name of your internet service provider.

We process the aforementioned data for the following purposes:

  • Ensuring that a smooth connection is established to our website;
  • Ensuring that our website is convenient to use; and
  • Evaluating system security and stability.

The legal basis for the data processing operations mentioned above is Art. 6 (1), sentence 1, (f) of the GDPR. Our legitimate interest results from the data collection and processing purposes listed above.

The aforementioned personal data is stored and processed by our web hoster, who may access it in the context of maintenance activities. Transfer to third countries does not take place.

We only store your personal data for as long as is necessary to achieve the relevant purpose, but usually for a maximum of seven days. Once the relevant purpose ceases to apply or this period has elapsed, the data in question is routinely blocked or deleted pursuant to the legal provisions.

Profiling and automated decision-making do not take place.

You are neither legally nor contractually required to provide the aforementioned personal data. However, without the IP address in particular, our website’s functionality cannot be guaranteed.

With regard to your right to object under Art. 21 of the GDPR, please refer to Section VIII of our privacy policy.

II. Use of cookies

Our website uses ‘cookies’, which are small text files that are stored on the device you use to access our website. In principle, cookies are used to ensure security when visiting a website (‘absolutely necessary‘ cookies), to implement certain functionalities such as standard language settings (‘functional‘ cookies), to improve the user experience or performance on the website (‘performance‘ cookies), or to show advertising aimed at a particular target group (‘marketing‘ cookies). Cookies cannot run programs or transfer viruses to your computer.

We only use strictly necessary and functional cookies on this website, with the exception of Google Analytics (see the paragraph below). These other cookies do not process any personal data and are only listed below for the sake of completeness:

We use the following functional cookies in particular:
_ga_disable: This cookie is used to disable Google Analytics for your terminal device. The cookie is stored on your terminal device for a period of one year once your browser session ends and is then deleted.
cookieconsent_status: This cookie is only installed when you click on the ‘Agree‘ button in our cookie banner and remembers that you have accepted our cookie banner. This allows you to subsequently browse our website and its sub-pages without having to see the cookie banner again. The cookie is stored on your terminal device for a period of one year once your browser session ends and is then deleted.

The legal basis for using the above cookies is Art. 6 (1), sentence 1, (f) of the GDPR. Our legitimate interest also results from the data collection purposes listed under point I.

You are neither legally nor contractually required to agree to the use of cookies. You can prevent the installation of cookies by deleting existing cookies and disabling the setting of cookies in your browser’s settings. However, we would like to point out that, if you do so, you may be unable to use all of our website’s functionalities in full.

Google Analytics
This website uses functions of the web analytics service Google Analytics. The provider is Google Ireland Limited (Google), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics uses cookies that are stored on your computer and enable analysis of your use of our website. The information generated by the cookies about your use of our website may in particular be transferred to and stored on Google LLC. servers in the United States. We have concluded a processing contract with Google pursuant to Art. 28 (3) of the GDPR, which stipulates, among other things, that data transfers outside the European Union and the European Economic Area will only take place based on EU standard contractual clauses.

Nevertheless, please note that the European level of data protection is not necessarily guaranteed when data is processed outside the European Union and the European Economic Area, despite the precautions taken.

The storage of Google Analytics cookies on your terminal device and the use of analytics tools themselves only take place if you have given your express consent under Art. 6 (1) (a) of the GDPR. With your consent, you also agree that your personal data collected when using this website may be transferred to and processed on Google LLC. servers in the United States. You are aware, in this respect, that the same level of personal data protection as is the case in the European Union and the European Economic Area cannot be guaranteed for data processing operations outside the European Union and the European Economic Area. In particular, US authorities may access your personal data stored by Google without your consent.

If you allow us to use Google Analytics by giving your prior consent, the following cookies may be installed on your computer:
_ga: This Google Analytics cookie, which is valid for two years, is used to collect analytics data about our users.
_gat: This Google Analytics cookie, which is valid for ten minutes, is used to limit the request rate.
_gid: This Google Analytics cookie, which is valid for one day, is used to distinguish between users.
Automated decision-making does not take place.

IP anonymisation
We have activated the IP anonymisation function on this website. This means that Google will truncate your IP address within European Union member states or in other states that are party to the Agreement on the European Economic Area before transferring it to the United States. Only in exceptional cases will the full IP address be transferred to and truncated on a Google server in the United States. Google will use this information on our behalf for the purpose of evaluating your use of the website, compiling reports on website activities and providing us with other services relating to website and internet use. The IP address that your browser transfers in the context of Google Analytics will not be merged with other data held by Google.

Browser plugin
You provide your personal data on a voluntary basis. You may reject the setting of cookies by making the appropriate settings in your browser. However, please note that, if you do so, you may be unable to use all of this website’s functions in full. You can prevent Google’s further collection and processing of the data generated by the cookie and related to your use of the website (including your IP address) by downloading and installing the browser plugin available at: https://tools.google.com/dlpage/gaoptout?hl=en-GB.

Objecting to data collection
You can also prevent Google Analytics’ further collection of your data by clicking on the following link. An opt-out cookie that will prevent collection of your data during future visits to this website will be set.

For more information about how Google Analytics handles user data, please refer to Google’s privacy policy: www.support.google.com/analytics/answer/6004245
 

III. Contact

In addition to using our website for purely informational purposes, we offer you various ways of contacting us and finding out about our services. You will usually have to provide further personal data for this purpose:

  • Email
    If you contact us on an email address mentioned on our website, the information and personal data you provide will be processed exclusively for the purpose of handling and answering your relevant enquiry.
  • Phone / fax
    The same applies if you contact us by phone or fax using the numbers provided on our website.

Your personal data that you enter or communicate for the purpose of contacting you is processed either for the implementation of pre-contractual measures, for the performance of an existing contract concluded with you or, in the case of any other enquiry, is based on our legitimate interest in successfully communicating with you. The legal basis for our processing operations is Art. 6 (1), sentence 1, (b) or (f) of the GDPR. 

The above personal data is stored and processed in cloud-based CRM systems, partly at our web hoster. Transfer to third countries does not take place.

We generally store the personal data that you provide us with in the context of contacting us for a maximum period of six months once your contact has ended; the contact is ended when it can be inferred from the circumstances that the enquiry concerning you has been conclusively clarified. Longer storage will only take place if you make contact in connection with an existing contract, your contact leads to a contractual relationship with us or such storage is required by other legal provisions. In these cases, we store the personal data for as long as is necessary to fulfil the contract with you or is required by law.
Profiling and automated decision-making do not take place.

You provide your personal data in the context of contacting us on a voluntary basis. However, we would like to point out that we may be unable to process your request if you do not provide us with the necessary information.

With regard to your right to object under Art. 21 of the GDPR, please refer to Section VIII of our privacy policy.

IV. Newsletter

We offer a newsletter that informs you four to six times a year of all of KYOKUTOH's news concerning its products, services and events. 

If you would like to subscribe to our newsletter, you must enter your title, surname and email address (mandatory information) that you would like to receive the newsletter with in the form provided for this purpose. You must also expressly consent to receiving our newsletter by clicking the checkbox.

Our website uses SSL or TLS encryption for security reasons and to protect the transfer of confidential content that you send to us as the website operator. This encryption is recognizable due to the fact that the browser’s address bar changes from ‘http://‘ to ‘https://‘ and due to the padlock symbol in your browser bar. If SSL or TLS encryption is enabled, the data you transfer to us cannot be read by third parties.

Once you have confirmed you would like to receive the newsletter by clicking on the ‘Subscribe‘ button, a confirmation email will be sent to you on the email address you provided. The newsletter will only be sent if you have previously confirmed your consent to this effect by clicking on the link in the confirmation email (‘double opt-in procedure’).

The legal basis for such data processing following subscription to the newsletter is Art. 6 (1), sentence 1, (a) of the GDPR.

The aforementioned personal data is stored and processed in cloud-based CRM systems, partly at our web hoster. Transfer to third countries does not take place.

We will store your personal data in connection with the newsletter until you unsubscribe from our newsletter.

We evaluate the delivery, opening and forwarding rates, and the click behaviour with respect to links in the newsletters, to optimise the newsletter and create a personal user profile. Automated decision-making does not take place.

You provide your personal data on a voluntary basis and exclusively based on your consent. Unfortunately, we cannot send you our newsletter without your consent.
You can revoke your consent at any time. You will find a link to this effect in every newsletter. You can also send your revocation request to datenschutz@kyokutoh.de.

V. Google Maps

We use Google’s Google Maps (API) on our website. Google Maps is a web service for displaying interactive maps to visually display geographical information. Using this service shows our location to you and makes potentially travelling to our premises easier.

Our website is configured so that your personal data (such as your IP address) is only transferred to and stored on Google servers once the interactive maps have been released. This takes place regardless of whether Google provides a user account that you are logged into or whether a user account exists. If you are logged into Google, your data will be directly assigned to your account. If you do not want your data to be assigned to your Google profile, you must log out of your account before sharing your data. Google stores and evaluates your data (even for users who are not logged in) as usage profiles.

If you consent to such data sharing, this may also result in transfer to Google LLC. servers in the United States. Please note that the European level of data protection is not necessarily guaranteed if data is processed outside the European Union and the European Economic Area. We have no influence over Google’s processing of your personal data or over your data storage period. 

The integration of Google Maps and – if you consent – the transfer of your personal data to Google is based on our legitimate interest in visually presenting our geographical information. The legal basis is Art. 6 (1), sentence 1, (f) of the GDPR. 

You give your consent on a voluntary basis. However, you will be unable to use Google Maps on our website without your consent.

If you do not consent to the future transfer of your data to Google in the context of using of Google Maps, you have the option of completely disabling the Google Maps web service by switching off the JavaScript application in your browser. You will then be unable to use Google Maps and thus also the map display on this website.

You can read Google’s terms of use at policies.google.com/terms, and the additional terms of use for Google Maps at www.google.com/intl/en_GB/help/terms_maps/.


Detailed information about data protection in connection with using Google Maps can be found on the Google website (‘Google Privacy Policy‘): policies.google.com/privacy.

VI. Internal recipients

Within our company, only the employees responsible for the above-mentioned purposes have access to your data.

VII. Your rights as a data subject

You have the right to:

  • Request information pursuant to Art. 15 of the GDPR about your personal data that we process;
  • Request that incorrect or incomplete personal data that we store be rectified without delay pursuant to Art. 16 of the GDPR;
  • Request the erasure of our stored personal data about you pursuant to Art. 17 of the GDPR, unless processing is necessary for exercising the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for asserting, exercising or defending legal claims;
  • Request that processing of your personal data be restricted pursuant to Art. 18 of the GDP, insofar as you dispute the accuracy of the data, processing is unlawful, but you object to erasure of the data, and we no longer require the data, but you need it for asserting, exercising or defending legal claims, or if you have objected to processing pursuant to Art. 21 of the GDPR;
  • Receive your personal data that you provided us with in a structured, commonly used and machine-readable format, or request that it be transferred to another controller, pursuant to Art. 20 of the GDPR;
  • Revoke, pursuant to Art. 7 (3) of the GDPR, any consent that you have given us at any time. Consequently, we may no longer continue data processing operations based on these consents in future. To revoke your consent, simply send an informal email to datenschutz@kyokutoh.de;
  • Lodge a complaint with a supervisory authority pursuant to Art. 77 of the GDPR. You can generally contact the supervisory authority of your usual place of residence or workplace or our company headquarters. You can find a list of contact options for non-public sector supervisory authorities at: https://www.bfdi.bund.de/DE/Service/Anschriften/Europa/Europa-node.html

VIII. Right to object

If we process your personal data based on legitimate interests pursuant to Art. 6 (1), sentence 1, (f) of the GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 of the GDPR, insofar as there are grounds for doing so that arise from your particular situation. 

If you wish to exercise your right to object, simply send an informal email to datenschutz@kyokutoh.de.

Modifications to our privacy policy
We reserve the right to adjust this privacy policy at any time so that it always complies with the current legal requirements and/or to describe modifications or amendments to our services, e.g. when introducing new services. The current privacy policy will then apply to your next visit.